Skip to content
SaleSafe

Proof of sale receipt

Selling privately means no company stands behind you. If a buyer comes back a week later claiming the item was faulty or never described properly, your only defence is what you recorded at the time.

What makes proof actually hold up

  • It is dated, and the date cannot be quietly changed afterwards.
  • It describes the item specifically, not just “phone”.
  • It states the condition and the faults you disclosed.
  • It shows photos of the item as it was at handover.
  • The buyer confirmed it themselves, before paying.
  • Both people hold the same copy and can check it independently.

The five-minute routine

  1. Write the item, condition, faults and price before you meet.
  2. Photograph the item when you meet, including any damage you mentioned.
  3. Show the buyer a QR code; they open the record on their own phone.
  4. They tick each point and confirm. The record locks at that moment.
  5. Take payment. You both keep the receipt number.

Checking a receipt someone gave you

Enter the receipt number on the verification page. You will see the item, price and acceptance time, along with a fingerprint that changes if anything in the record is altered. Personal details stay private.

Need the plain form wording? See the bill of sale template.

Make one in about two minutes

Fill in the item, add photos, show the buyer a QR code. They confirm on their own phone and you both get a receipt you can check later. Your first one is free.

Create your free record

Common questions

What counts as proof of sale?
Anything that credibly shows what was sold, for how much, when, and that the buyer agreed. A dated receipt describing the item and condition, acknowledged by the buyer, is far stronger than a chat message.
Are marketplace messages enough?
They help, but they are easy to delete, edit around and hard to read months later. They also rarely record the condition the buyer actually saw in person.
How do I prove the item worked when I sold it?
Photograph it at handover and have the buyer confirm the condition description before paying. That combination is what stops a later 'it arrived broken' claim.
Can a buyer check a receipt is real?
Yes. Every SaleSafe receipt has a number anyone can enter on the verification page to see that it exists and has not been altered.

SaleSafe records what both people agreed they saw. It is not legal advice, escrow, insurance or proof of ownership. See the disclaimer.